On-Site Services

On-Site Registration — AAPM

On-Site Registration

Registration is located in the International Ballroom Foyer on the Conference Level of the Hyatt Regency Orlando. All attendees must visit the registration desk upon arrival to pick up their badges. On-site registration will be available.

Hours of Operation

  • Friday, March 2012:00 PM – 6:00 PM
  • Saturday, March 217:00 AM – 5:30 PM
  • Sunday, March 227:30 AM – 5:30 PM
  • Monday, March 237:30 AM – 5:30 PM
  • Tuesday, March 247:30 AM – 12:30 PM

MEALS & BREAKS INCLUDED

Use this quick guide to see which refreshments and meals are provided during Spring Clinical. Plan your day and make the most of built-in networking time.

Early Morning Coffee Breaks

Morning Breaks

Lunch

Afternoon Breaks

Welcome Reception

LOST & FOUND

If you lose or find an item during Spring Clinical, use the information below for quick assistance. The registration desk can help reunite items with their owners.

Where to Take/Claim Items

  • Bring found items to the registration desk in the International Ballroom Foyer on the Conference Level of the Hyatt Regency Orlando.
  • Any unclaimed items remaining after 12:30 PM on Tuesday, March 24 will be returned to the hotel.
  • Posters left on boards after 12:30 PM on Tuesday, March 24 will be removed and cannot be returned.
  • Questions? Email SpringClinical@aapm.org.

HEALTH & WELLNESS

Quick resources for on-site wellness and nearby care. Use the details below to find private space, pharmacies, convenience stores, and urgent care while attending Spring Clinical.

Wellness Room

  • Individuals who need a private room for nursing or other personal medical reasons are welcome to use the Wellness Room.
  • Please ask for a key at the AAPM registration desk.

Hospital

Convenience Stores

  • CVS
    9188 International Dr, Orlando, FL 32819 — Open 7 AM – 12 AM
  • Walgreens
    9858 International Dr, Orlando, FL 32819 — Open 24 hours

Pharmacies

  • Walgreens Pharmacy
    7650 W Sand Lake Rd, Orlando, FL 32819
    Mon–Fri: 9 AM – 9 PM (closed 1:30 – 2 PM for meal break)
    Saturday: 9 AM – 6 PM (closed 1:30 – 2 PM for meal break)
    Sunday: 10 AM – 6 PM (closed 1:30 – 2 PM for meal break)
  • CVS Pharmacy
    7599 W Sand Lake Rd, Orlando, FL 32819 — Open 24 hours

Urgent Care / Emergency

Accessibility — Quick Guide (Accordion)

Accessibility — ADA Requests

The American Association of Physicists in Medicine (AAPM) is committed to providing an inclusive, accessible, and welcoming experience for all attendees.

The information below is intended to help you plan your participation in the 2026 Spring Clinical Meeting, taking place March 21-24, 2026 at the Hyatt Regency Orlando.

The process below outlines how to request accommodations and what to expect after submitting your request. If you have questions at any time, please contact accessibility@aapm.org.

How to Make a Request For Attendees & Exhibitors

Make your request during your registration.

  • On the Demographics page of the registration system, you can select if you require the following type of assistance
    • Mobility
    • Visual
    • Audio
    • Other

Follow-Up Timeline

  • If you register more than 30 days before the meeting:
    • An AAPM meetings team member will contact you approximately 30 days prior to the meeting to confirm your needs and discuss how AAPM can best support you onsite.
  • If you register 30 days or fewer before the meeting:
    • An AAPM meetings team member will contact you within one week of your registration to confirm your needs and discuss how AAPM can best support you onsite.
How to Make a Request For Hotel Accommodations

Make your request with the hotel directly during your booking process.

How to Make a Request For Speakers & Presenters

Make your request in Confex, the abstract management system.

Follow-Up Timeline

  • If you register more than 30 days before the meeting:
    • An AAPM meetings team member will contact you approximately 30 days prior to the meeting to confirm your needs and discuss how AAPM can best support you onsite.
  • If you register 30 days or fewer before the meeting:
    • An AAPM meetings team member will contact you within one week of your registration to confirm your needs and discuss how AAPM can best support you onsite.

Our Commitment

AAPM is committed to continuous improvement in accessibility. We welcome feedback before, during, and after the meeting. If something is not working for you onsite, please let us know by contacting accessibility@aapm.org.

Contact — AAPM Staff

Questions?

We’re here to help. Reach out to our team contact below.