Speaker & Moderator Information — Hero

Presenter Toolkit

PRESENTER & MODERATOR TOOLKIT

The AAPM Spring Clinical Meeting wouldn’t be possible without our presenters. To give you the best meeting experience, this toolkit brings together tips and resources to help you create accessible, engaging presentations, promote your session, and enjoy a smooth presenting experience. Explore speaker and moderator guidelines, poster information, accessibility best practices, timelines, and quick checklists—all in one place.

Registration requirement: All presenters and program participants—members, nonmembers, and students—must register for the AAPM Spring Clinical Meeting and pay the appropriate registration fees.

Clickable Cards

Speakers & Moderators

Guidelines for speakers and moderators.

Go to Speakers & Moderators

Posters

Guidelines for poster set up and presentation.

Go to Posters

Speaker Ready Room

All speakers can visit the Speaker Ready Room to upload or rehearse presentations.

Location Atlantic Room (Conference Level), Hyatt Regency Orlando

Hours

Friday, March 20
2:00 p.m.–6:00 p.m.
Saturday, March 21
7:00 a.m.–6:00 p.m.
Sunday, March 22
7:00 a.m.–6:00 p.m.
Monday, March 23
7:00 a.m.–6:00 p.m.
Tuesday, March 24
7:00 a.m.–12:30 p.m.
Dates to Remember

Dates to Remember

RFP open for submissions.

Mid July 2025

Abstract submission site opens.

RFP deadline for submissions.

Deadline for receipt of 300-word abstracts and supporting data.

Proffered disposition notifications available.

Meeting program available.

Speaker Accessibility Requests

Speaker Accessibility Requests

Speakers and presenters can request accessibility accommodations through Confex, the abstract management system.

Questions at any time? Email accessibility@aapm.org.

How to Request For Speakers & Presenters (Confex)
Step 1: Open Confex Step 2: Submit Your Request Step 3: AAPM Follow-Up

Where to submit your request

Submit your accessibility request in Confex (the abstract management system) as part of your speaker/presenter workflow.

Follow-up timeline

  • If you register more than 30 days before the meeting: an AAPM meetings team member will contact you approximately 30 days prior to the meeting to confirm your needs and discuss onsite support.
  • If you register 30 days or fewer before the meeting: an AAPM meetings team member will contact you within one week of your registration to confirm your needs and discuss onsite support.

Tip: Submit requests as early as possible so the team has time to coordinate the best support for your session and presentation format.

Need help or need to update your request?

If your needs change after submitting, please contact accessibility@aapm.org so the meetings team can assist.

Contact — AAPM Staff

Questions?

We’re here to help. Reach out to our team contact below.